                                               VACANT POST
Applications are invited from suitably qualified and experienced candidates for the following post which have arisen in our organisation in the Midlands Area.
FINANCE AND ADMINISTRATION MANAGER
Job Summary
The Finance and Administration Manager is responsible for all aspects of the financial management and administration. The Finance and Administration Manager is expected to provide sound financial advice and effective financial management as well as manage the administrative functions of the company. This position is a full-time, regular position and reports to and works most closely with the General Manager.
Duties and Responsibilities
- Design, develop and update financial procurement and administrative policies and procedures.
- Ensure that the finance and administration unit complies with the laid down policies, procedures and regulations.
- Ensure that all operational services are audited for their efficiency and effectiveness on a regular basis and that suitable risk management arrangements are established.
- Co-ordinate the annual audit and follow up on recommendations and action points raised by auditors.
- Organise the preparation, approval and execution of budget and ensure adequate budget control practices.
- Develop and maintain sound reporting systems to facilitate effective financial management and strong internal control mechanisms.
- Ensure an effective internal control system is maintained and adheres to statutory and fiscal requirements.
- Ensure effective financial management
- Reviewing the regulations, mechanisms and procedures to assess the adequacy of the reporting requirements to enable sufficient monitoring, whether project procedures and mechanisms could be simplified without increasing fiduciary risk, the adequacy of the built-in safeguards, identifying potential weaknesses and loopholes.
- Record analyse and report accounts accurately in accordance with rules and procedures.
- Carry out supervision work to ensure financial management systems are functioning appropriately, including the periodic review of financial management reports for financial performance with special attention to value for money issues.
- Analyse financial and operating data and prepare management reports, periodic and annual financial statements of project accounts.
- Carry out day-to-day operations of the designated accounts, other foreign exchange accounts and local currency bank accounts, adhering to the procedures of the respective reporting framework provided for this account.
- Ensure that the reporting structure are carried out in accordance with sound financial management and procurement practices.
Human Resources and Administration
- Oversees the recruitment of staff for the organisation.
- Liaise with other departments’ heads in the preparation of the Annual Plan and Budget (APB).
- Undertake procurements.
- Develop a list of approved suppliers for the office.
- Timely approve request for cash and cheque payments which meet the criteria for the same ensuring that all expenses are accurately coded.
- Maintain basic administrative systems for the organisation, including information resources, general filing, electronic filing, personnel records, contracts and leases, subscriptions and insurances etc.
- Endures the effective development and administration of IT Systems, such as databases, email, cloud filing, backup and online communication tools including Skype, websites and other web/video/audio conferencing systems.
- Ensure that there is adequate and conducive office environment for all staff (furniture, security and safety equipment and supplies).
- Ensure the safe custody and security of all organisations’ assets including vital records (purchase contracts, proof of ownership documents, after sale service contracts etc)
- Develop a fixed asset register, filing and archiving system is maintained.
- Manage support staff.
Qualifications and Experience
- Degree in Finance or Accounting from a recognised university
- MBA will be an added advantage
- Professional Accounting qualification (SAAA, ICSA, IAC, ACCA, CIMA).
- 5 years relevant experience in start-up organisations.
- Proficient in the use of QuickBooks and Belina Payroll a must.
- The candidate must be a self-starter.
- Class 2/4 Driver’s licence.
How to Apply
Interested applicants should send their application letter, curriculum vitae and certified copies of certificates not later than 24 January 2023 to midlandsvacancies2021@gmail.com
